Job Posting: Food Forum - Event Coordinator

Deadline: Sunday, January 24 at 8:00pm

Term: Part time, contract from Feb. 1 - June 30, 2016

Pay: $25 an hour for 180 hours. Total value of contract is $4,500

Burnaby Food First is hiring an Event Coordinator to plan a Burnaby Food Forum. The Forum is intended to bring together key decision makers from local institutions as well as local agricultural businesses, community organizations and residents to create a cross-sector understanding of food security issues in Burnaby.

Responsibilities

Pre-forum

• Develop a promotional strategy


• Assist in developing written materials including
  programs, posters, invitations, meeting agendas and minutes


• Work with Burnaby Food First (BFF members) to develop
  the forum program


• Contact local media


• Work with BFF members to develop a target list of
  participants and issue invitations


• Set up a registration process and register
  participants


• Organize catering � coffee breaks and lunch with, to
  the extent possible, local, healthy, organic foods


• Secure venue


• Contact and book PechaKucha speakers using BFF forum
  guidelines


• Use BFF guidelines to contact and book organizations
  for displays


• Coordinate printed materials for the forum as needed


• Liaise with community partners


• Coordinate event logistics, including site set-up and
  tear-down


• Recruit, assign and orient event volunteers


• Work within a defined budget and record to ensure
  money is spent appropriately


• Establish and maintain a regular schedule of reporting
  with BFF focus people 

Day
of Forum

• Coordinate A/V equipment and room set-up


• Coordinate any necessary materials for the forum (e.g.
  flip-chart paper, markers, name tags)


• Organize the registration of participants and provide
  name tags


• Handle the logistics of display tables


• Coordinate catering set-up and take-down

Post-forum

• Write a final report that includes

o   
A brief summary
of the forum

o   
Highlights of the
day

o   
Overview of the
displays

o   
Contact
information of participants

o   
Action items

Qualifications

• Experience in
  project coordination, events and community development


• Excellent oral
  and written communication skills


• Ability to travel
  around the community


• Experience in or
  knowledge of social marketing, media and/or communications work


• Skilled in
  building relationships and in working collaboratively to achieve organizational
  goals


• Experience
  working with community volunteers and the not-for-profit sector


• Ability to
  organize, set priorities, meet deadlines and work under pressure of time
  constraints


• Knowledge of the
  Burnaby community preferred

How to apply: To apply, please send a one-page letter
outlining your relevant experiences with references and your contact
information to us at burnabyfoodfirst@gmail.com
by Sunday, January 24, 2016 at 8:00 pm.